406-793-3900 | info@blackfootchallenge.org

Hiring

Development & Operations Coordinator

Terms: 1.0 FTE (full-time exempt), Salary DOE ($45,000 – $55,000)
Benefits: Paid Time Off (12-24 days/year depending on tenure), Paid Holidays (10/year), Paid Sick Days (6/year), Paid Health Insurance, Simple IRA with matching employer contribution, Travel Reimbursement, Cell Phone Stipend
To Apply: Submit cover letter and resume in one combined PDF document to Deb Dillree at: operations@blackfootchallenge.org.
Deadline: November 24, 2021 or until position is filled.
Start Date: Immediately

The Blackfoot Challenge is a nonprofit organization (NGO) and national leader in community-based conservation with the mission to coordinate efforts that conserve and enhance the natural resources and rural way of life in the Blackfoot watershed for present and future generations. Our programs reflect a convergence of local and national interests and have allowed us to leverage funding, scientific expertise, technical skills, and local knowledge through public and private partnerships that generate lasting collective conservation impacts. Our three decades of community-based conservation are considered a model in the American West.

Position Description:
This is a full-time position providing fund development and coordination services to support the organization’s financial health. Additional responsibilities include operations and administrative support for human resources and organizational systems. The Development & Operations Coordinator position will report directly to the Fund Development Manager and coordinate and work closely with the Executive Director. All three positions work closely together in a team-based approach.

This position is a vital part of our organization and will be critical for fund development and operations that further our mission. We seek hard-working, motivated, passionate and personable applicants who want to join our team and take part in a world-class NGO that makes a difference. 

Work Location:
The Development & Operations Coordinator position will provide services in the Blackfoot watershed and may work from home or at the Blackfoot Challenge office located in Ovando, MT. Attendance will be required at monthly Blackfoot Challenge Board of Director meetings. The Development & Operations Coordinator position will attend other meetings in the Blackfoot Watershed or surrounding areas as needed. Limited travel in Montana, regionally and nationally may be required.

Responsibilities:

  • Fund Development Support (65%)
    • A key responsibility of this position will be to develop new foundation support and individual donors that result in new revenue for the organization. This will be accomplished through:
      • Grant prospect research of private and public funding sources.
      • Proposal writing and reporting.
      • Donor development in coordination with fund development manager to develop individual donor pool through research.
      • Work with program coordinators and fund development manager to identify program needs and general operating support needs and match those needs with potential funders.
    • Support fund development manager and executive director with donor relations management to ensure regular communications with donors targeted to their interests. Help executive director with yearly calendar for donor contact and networking.
    • Coordinate Annual Appeal campaigns in coordination with fund development manager and other staff, including donor list creation, donor communications, donation tracking, acknowledgments, and bulk mailing logistics.
    • Provide support for donor development to increase donors and giving levels.
    • Support fund development manager and executive director to develop new Blackfoot business partnership campaign with regional businesses to generate new revenue for organization.
    • Design and deliver a new social media marketing campaign in coordination with communications manager to increase revenue generated from the organization’s specialty license plate.

  • Fund Development Coordination (15%)
    • Manage donor and foundation information tracking in Salesforce, including updating contact and account information, action items and deliverables, and running reports as needed for staff and Board.
    • Coordinate the Fund Development Committee, including developing agendas, taking meeting minutes, and ensuring delivery of action items.
    • Coordinate special fundraising campaigns such as the State Employee Charitable Giving Campaign and others as directed.
    • Manage donation and grants acknowledgements in collaboration with other staff.
    • Coordinate participation and logistics for fundraising events, such as house parties, pint nights, and other events as needed.

  • Operations and Administrative Support (20%)
    • Coordinate human resources tasks, including employee services (hiring, onboarding, offboarding), benefits, personnel policies (updating employee and organization handbooks), employee recordkeeping and job descriptions, and compliance. Coordinate Board Personnel Committee to support organizational human resource policies and processes.
    • Manage information technology, including computer/printer hardware and software, Box file storage, website donation processing, email and telephones. Perform IT security training to reduce cyber liability.
    • Provide oversight over administration budget and provide assistance as needed to the finance manager for managing program and organization budgets.
    • Create and maintain important operations systems and knowledge such as organization passwords, computer log ins, and operations calendar.
    • Coordinate and schedule staff meetings in collaboration with executive director.

Qualifications:

  • A bachelor’s degree ideally in business, management, natural resources, communications, or related fields.
  • Experience desired in nonprofit management or similar position.
  • Excellent communication skills, both written and verbal.
  • Experience preferred in fund development or willingness to learn.
  • Capacity to develop innovative and creative solutions to problems.
  • Ability to prepare, collate and organize data.

Basic Knowledge, Experience & Skills:

  • Must support the mission and community-based approach of the Blackfoot Challenge.
  • Must maintain a working knowledge of Blackfoot Challenge programs organizational goals.
  • Must have basic computer skills including Microsoft Office Suite.
  • Appreciation of watershed group dynamics and resource partnerships.

Desired Knowledge, Experience, & Skills:

  • Experience with Salesforce (or a similar donor management system) desired and or willingness to learn.
  • Experience working with a variety of private landowners and public managers.
  • Knowledge of Blackfoot Valley and rural communities.
  • Commitment to community-based conservation and rural sustainability.
  • Willingness to work in a team-based environment.
  • Positive attitude and a good sense of humor.

Physical Demands:

Ability to use office equipment such as telephones, computers and copy machines as necessary. Some light lifting, and bending are also necessary. Some travel will be required; must possess a valid driver’s license.

The Blackfoot Challenge will conduct background checks on all final candidates, and offers of employment are contingent upon those results. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Blackfoot Challenge will be based on merit, qualifications, and abilities. The Blackfoot Challenge does not discriminate in employment opportunities or practices because of race, national origin, religion, sexual orientation, gender identity, age, military status, or mental or physical disability.

Finance & Grants Manager

Terms: 1.0 FTE (full-time exempt), Salary DOE ($50,000 – $60,000)
Benefits: Paid Time Off (12-24 days/year depending on tenure), Paid Holidays (10/year), Paid Sick Days (6/year), Paid Health Insurance, Simple IRA with matching employer contribution, Travel Reimbursement, Cell Phone Stipend
To Apply: Submit cover letter and resume in one combined PDF document to info@blackfootchallenge.org.
Deadline: December 17, 2021 or until position is filled. Qualified candidates are encouraged to apply even if the deadline has passed.
Start Date: Immediately

The Blackfoot Challenge is a nonprofit organization (NGO) and national leader in community-based conservation with the mission to coordinate efforts that conserve and enhance the natural resources and rural way of life in the Blackfoot watershed for present and future generations. Our programs reflect a convergence of local and national interests and have allowed us to leverage funding, scientific expertise, technical skills, and local knowledge through public and private partnerships that generate lasting collective conservation impacts. Our three decades of community-based conservation are considered a model in the American West.

Position Description:
The Blackfoot Challenge seeks a dynamic, self-starting Finance & Grants Manager to conduct day-to-day bookkeeping, fund and grant management, analyze financial activities, and provide advice and guidance to Board and staff on future financial plans. The Finance & Grants Manager, who reports directly to the Executive Director and Board Finance Committee, will play a key leadership role within the organization. This position works closely and in a collaborative manner with the Executive Committee, committee chairs, Executive Director, and staff. The Challenge is seeking an individual who is solution- and growth-oriented with strong financial, communication and organization skills, attention to detail, and someone who is self-motivated and comfortable working independently and under deadlines.

Work Location:
The Finance & Grants Manager may work from home or at the Blackfoot Challenge office located in Ovando, MT. Attendance is required at monthly Blackfoot Challenge Board of Directors meetings and other committee meetings, the majority of which are currently held remotely via Zoom. Travel will be required to attend these meetings when they return to being held in-person. The Finance & Grants Manager will have a flexible schedule and must be comfortable working from home with minimal supervision.

Responsibilities:

  • Oversee accounts payable/receivable bookkeeping including monthly project accounting, check writing, invoicing, bank statement reconciliation, and preparation of financial reports for monthly Board of Directors’ meetings.
  • Manage banking relationships with regards to online accounts and transfers.
  • Create and manage employee time sheets, payroll, reimbursements, IRA withdrawals, and financial expense records.
  • Prepare quarterly financial reports and provide ongoing budgeting guidance to eight program areas.
  • Develop annual organizational budget, approx. $1.4M.
  • Supervise and administer the financial grants and agreements reporting.
  • Prepare and maintain individual grant tracking sheets for reconciliation. Ensure compliance for approx. 64 Federal, State, Private funding sources and meeting reporting deadlines.
  • Prepare and invoice monthly reimbursements or advances in conjunction with administrative reports to grantors.
  • Prepare monthly financial project accounting reports specific to grants and contracts by program area.
  • Review and provide assistance in the development of proposal budgets.
  • Collaborate closely and on a regular basis with the Board Treasurer and Finance Committee Chair to ensure compliance on all financial reporting.
  • Coordinate Finance and Endowment Committees.
  • Conduct annual State of Financial Position presentation to Board.
  • Coordinate and lead the annual audit process and preparation of the annual Form 990.

Required Qualifications:

  • Minimum five years’ experience in financial management (Nonprofit experience preferred).
  • Bachelor’s degree in finance, accounting, or similar field (Masters or other advanced degree preferred).
  • Experience in grants management as it relates to compliance and reporting of government, corporate and foundation grants.
  • Thorough understanding of financial trends and forecasting.
  • Extensive command of Quick Books and MS Office Suite (Salesforce and Smartsheet experience desired).
  • Strong interpersonal, communication, and presentation skills.
  • Ability to manage and guide staff to ensure adherence to appropriate financial processes.
  • A solid understanding of best practices in nonprofit financial management within a 501(c)3 organization, including a commitment to financial accountability and transparency.
  • Willingness and desire to be a team player within a collaborative, respectful, and solution- and growth-oriented work culture.

Basic Knowledge, Experience & Skills:

  • Must support the mission and community-based approach of the Blackfoot Challenge.
  • Must maintain a working knowledge of Blackfoot Challenge programs organizational goals.
  • Appreciation of watershed group dynamics and resource partnerships.

Desired Knowledge, Experience, & Skills:

  • Experience working with a variety of private landowners and public managers.
  • Knowledge of Blackfoot Valley and rural communities.
  • Commitment to community-based conservation and rural sustainability.
  • Positive attitude and a good sense of humor.

Physical Demands:

Ability to use office equipment such as telephones, computers and copy machines as necessary. Some light lifting, and bending are also necessary. Some travel will be required; must possess a valid driver’s license.

The Blackfoot Challenge will conduct background checks on all final candidates, and offers of employment are contingent upon those results. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Blackfoot Challenge will be based on merit, qualifications, and abilities. The Blackfoot Challenge does not discriminate in employment opportunities or practices because of race, national origin, religion, sexual orientation, gender identity, age, military status, or mental or physical disability.

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